Management Technician (Facilities Admin Technician)

Posting Details Posting NumberS316Classification TitleManagement TechnicianWorking Title Management Technician (Facilities Admin Technician)DepartmentFacilities, Camps & ClinicsHome CampusCityLock HavenStatePennsylvaniaZip Code17745Bargaining UnitAFSCME - Agreement Work LocationPosition TypeStaffTemporary/ PermanentPermanentFull-time/ Part-timeFull-TimeIf Part-time, specify percentage (Examples: 0.75; 0.50; 0.25)Benefits Medical and prescription drug benefits.Generous retirement plans, two options:Alternative Retirement Plan (ARP)State Employees’ Retirement System (SERS)Tuition benefits for employees and dependents.Paid time off.Employer-paid dental and vision benefits.Employer-paid life insurance.Voluntary insurances and additional retirement programs.*Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: http://www.passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of-Benefits.aspx for additional information regarding benefits.To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.Start Time0800End Time1600Hours Per Week37.5 hours per week Days Worked (Check all that apply)Mon, Tues, Wed, Thurs, FriSalary$45,907.00/Annual in accordance with the AFSCME CBAAnticipated Start DateAnticipated End DateThe Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*:October 13, 2025None Position Summary Information Position PurposeDescription of DutiesThe Position Purpose and Description of Duties sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above.Decision MakingFiscal ResponsibilitySupervisory ResponsibilityMinimum Requirements Profileany equivalent combination of experience and training.An Associate’s Degree may be substituted for two years of required experience.Preferred QualificationsExperience with shared administrative, scheduling, maintenance management and financial software systems.Applicant Rating CriteriaKnowledge, Skills & AbilitiesEssential Functions2. Working indoors – 95% and Outdoors (for errands) – 5%3. Frequent lifting of objects weighing less than 5 pounds4. Occasional lifting of objects weighing 25 pounds.5. Reaching for objects at, above and below shoulder6. Occasionally twisting at waist, and stretching to reach objects7. Basic math skills and reading skills including understanding written documents8. Writing skills in preparing and organizing documents9. Sensory skills, i.e. visual, hearing, and speaking10. Keyboard skillsThe home campus for this position is flexible to include Bloomsburg, Lock Haven or Mansfield.This is limited technical support work involving the application and analysis of the basic principles and practices of facilities management operations in a university educational environment, including the utilization of computerized scheduling software (including but not limited to EMS/Accruent,), computerized maintenance management software (including but not limited to eMaint), and Pennsylvania State System of Higher Education (PASSHE) Application and Products (SAP). Includes generation of analytical reports of facilities operations from the computerized scheduling system, computerized maintenance management software, and SAP with attention to maximizing effectiveness, accuracy, and identification of anomalies to promote efficient Facilities Department event scheduling and management, work order processing, and budget management.Utilizes the campus scheduling software to reserve for use available University Education and General (E&G) spaces/facilities; prepares, completes, and maintains as appropriate facility use agreements (FUA) for non-University users; analyzes and coordinates room setups and support to meet needed grounds, custodial, parking, security services; prepares estimates and contracts; provides background check requirements and directional information, including maps for out of town users; communicates with users and University personnel across departments/campuses to coordinate understanding and execution of request; bills user for executed FUA and co-sponsored events; verifies receipt of payments and completion of internal chargebacks; requires interaction with a variety of constituents. Attend space and facilities meetings.Utilize the CMMS software to create and process maintenance work orders, preventative maintenance work orders, and transportation requests. Communicates with campus constituents to understand request needs, make recommendations, and create child work orders for additional departments as needed. Assists in coordination of large events. Adds and updates asset and parts records within the CMMS; adds and alters PM schedules as needed. Enters information to track asset condition. Runs analytical reports from the CMMS for efficiency tracking and auxiliary chargebacks. Coordinates with Transportation Supervisor to confirm driver availability in order to approve transportation requests.Acts as a lead worker monitoring, distributing and assisting with payroll entries for FMDepartment staff in SAP including employee time and attendance sheets; out of classification sheets; tracks payroll overtime hours; payroll entry and posts payroll changes, and approves student employee time sheets. Processes various complex financial actions for Facilities Management (FM) Department utilizing Pennsylvania State System of Higher Education (PASSHE) Applications and Products (SAP) systems including preparing documents to purchase supplies, equipment and services by referring to catalogues, state contracts, and websites and other sources to obtain prices, specifications and related information.Compile, prepare, update, evaluate, and communicate as needed various tracking reports, spreadsheets, lists, accounts, summaries, logs. Update, distribute, and post manuals, bulletins, forms, directories, or other information as required.Act as the point person for new employees regarding key requests. Maintain key inventory. Collect Keys from individuals upon separation from the University.Maintain/scan office files. Maintain office equipment as needed. Inventory office supplies and Other resources. Pick up, open, send, distribute mail. Issue temporary parking permits, rental car keys/contracts, and building/office keysMakes independent decisions regarding the collection, sufficiency, and application of data for analysis, reporting requirements, and Facilities operations. Provides general feedback and routine information to supervisor unless there is a significant trend anomaly in data analysis requiring a significant change in analysis or reporting methodology.Assures that all expenses from the University FUA leases and co-sponsored events are paid for by the user, that costs are recouped and funds returned to appropriate budgets.Acts as supervisory oversight for work study students assigned to the Facilities Department front office.REQUIRED: Three years of advanced clerical or para-professional work which included the collection, recording, compilation, and presentation of office management or program related information, orPREFERRED: Bachelor’s Degree in Business Administration or related field preferred. Or equivalent experience that includes at least two years of work experience preferably in setting related to business, or education and involving a high degree of customer service orientation.Knowledge of the basic principles and practices and the respective standards of measurement applied within a management discipline.Knowledge of modern office practices and equipment.Knowledge of PC hardware and standard software with advance knowledge of Microsoft Office Suite with an emphasis on Excel.Ability to use a PC to collect, compile, and assemble data and reports for use in the conduct of studies.Ability to analyze varied data by applying the information against interpretive standards in the formulation of recommended action.Some knowledge of accounting principles and methods.Ability to prepare financial reports and statements.Ability to perform detailed work involving written information by preparing reports of finding according to the appropriate standards of content, clarity, grammar, and format.Ability to identify problems and recognize appropriate solutions as a result of the analysis of data. Ability to communicate effectively with employees, programs officials, job applicants and the public by relating the purpose of the contact and collecting all the necessary information required for the analysis.Ability to apply and adapt established procedures to the preparation and formulation of study findings.Ability to learn the basic principles and practices of facilities management administration.Ability to learn the basic principles and practices of public administration.Ability to read, write, and communicate orally in English.Ability to develop and maintain effective working relationships with associates in the performance of work.1. Sitting – 80%; walking – 10%; standing – 10% Posting Detail Information Open Date mm-dd-yyyy08/26/2025Close Date mm-dd-yyyyOpen Until FilledYesSpecial Instructions to ApplicantsFor full consideration, applications must be received by September 9, 2025.Finalists for this position must communicate well and successfully complete an interview process.Completing this search is contingent upon available funding.Background ClearancesDiversity StatementTitle IX/CleryThe University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, jraup@commonwealthu.edu or titleixcoord@commonwealthu.edu), to coordinate the University’s compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University’s compliance with the VAWA-related Clery reporting requirements. For information on the University’s crime statistics, which is available in a publication called “Annual Security Report”, please contact Commonwealth University – Bloomsburg Police at 570-389-2211, Commonwealth University – Mansfield Police at 570-662-4900, or Commonwealth University – Lock Haven Police at 570-484-2278 or by accessing the following website: https://www.commonwealthu.edu/offices-directory/university-police/annual-security-report. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.About Commonwealth University of PAQuick Linkhttps://commonwealthu.peopleadmin.com/postings/4533The home campus for this position is flexible to include Bloomsburg, Lock Haven or Mansfield.Offers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A: Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by:• Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.• Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.• Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.The Power of Three Bloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.We’re Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.We’re Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.We’re Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond. Salary: . Date posted: 08/27/2025