Job Description: General Affair & Receptionist Location: 409 Technology Dr, Bastrop, TX 78602 Report To: Plant Manager Job Title: Receptionist & General Affairs Generalist Primary Responsibilities: 1. Receptionist Duties o Greet and welcome visitors, clients, and vendors upon arrival in a courteous and professional manner. o Answer and direct incoming calls, managing a multi-line phone system and transferring calls to appropriate departments. o Handle inquiries from visitors, clients, and vendors and provide general information about the business. o Maintain the visitor log, issue visitor badges, and ensure compliance with security protocols. 2. Administrative Support o Assist with scheduling meetings, appointments, and maintaining calendars for managers. o Prepare and organize documents, reports, and presentations. o Handle routine office tasks such as answering phones, filing, and handling correspondence. 3. Documentation and Record-Keeping o Maintain and organize records related to production, inventory, and shipping. o Prepare and distribute production reports, inventory logs, and other essential documents. o Ensure that paperwork complies with regulatory standards and internal policies. 4. Data Entry and Reporting o Input data related to production schedules, inventory levels, and employee attendance into relevant systems. o Generate periodic reports for various departments (production, logistics, quality control). 5. Inventory and Supply Management o Monitor office supplies and place orders as needed, ensuring adequate stock for uninterrupted operation. o Track usage and coordinate with purchasing departments to procure necessary materials for both office and production support. 6. Communication Coordination o Act as a liaison between office management and production teams, ensuring information flows effectively. o Relay important messages, updates, and policy changes to relevant staff and departments. 7. Supporting HR Functions o Assist HR with onboarding paperwork for new hires, employee attendance tracking, and maintaining personnel files. o Help coordinate training schedules, orientations, and assist with other HR-related administrative tasks. 8. Customer and Vendor Communication o Handle routine inquiries from clients, suppliers, and contractors. o Assist in coordinating deliveries, pickups, and liaising with suppliers for office and operational needs. 9. General Office Management o Maintain a clean and organized office environment, including managing visitor log-ins and providing general support to office visitors. o Ensure office equipment (printers, copiers) is functional and coordinate maintenance or repairs when necessary. Skills and Qualifications: • Education: High school diploma or equivalent; some positions may prefer an associate's degree in business administration. • Experience: Previous experience in office support and reception, preferably within a manufacturing or production environment. • Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with ERP software or data entry systems. • Communication Skills: Strong written and verbal communication skills. • Organization and Time Management: Ability to multitask, prioritize workload, and meet deadlines. • Attention to Detail: Accuracy in data entry, record-keeping, and managing visitor logs. • Customer Service Orientation: Friendly and professional demeanor, with excellent interpersonal skills to create a welcoming atmosphere for visitors. LS Electric America Inc. is an equal opportunity employer. http://www.LSElectricAmerica.com/